Quote-from-email automation for freight brokers
A quote-from-email system designed to read the RFQs that land in a broker's inbox, pull the lane, equipment, and dates, rate them against your own history and benchmarks, and draft a priced reply in minutes — so a faster broker doesn't cover the load first.
An illustrative example of a system we can build — not a client engagement, and with no measured results.
The challenge
A brokerage runs on email, and RFQs sit in an inbox while someone is on the phone covering another load. By the time a rep gets to it, a faster broker has already quoted and won the freight. Rating is done from memory and scattered spreadsheets, so pricing drifts and margin leaks.
How we'd build it
- We'd build an intake step that reads emailed RFQs and extracts lane, equipment, weight, and dates from free-text and attachments
- We'd rate each load against your own lane history, current benchmarks, and margin rules to produce a suggested price with its basis
- We'd draft a ready-to-send quote for a broker to approve or adjust, with anything unusual routed to a person instead of auto-sent
- We'd write the quote and load data back into your TMS so it acts inside the tool your team already runs, not another tab
What it's designed to deliver
- Designed to turn an emailed RFQ into a priced draft in minutes, while the load is still open to cover
- Built to rate against your real lane history rather than a rep's memory, so pricing stays consistent
- Intended to keep a broker in control — the system drafts and flags, a person sends and negotiates
- Handed over as 100% of the code on your infrastructure — your lane and rate data stays yours to compound
And like everything we build, you'd own it
What to expect
No. This is an illustrative example of a system Plenaura can build — not a delivered client engagement, and it carries no measured client results. We're a pre-launch studio building our first projects, and we won't present invented case studies as real.
Yes. Like everything we build, you own 100% of the code, models, and infrastructure, deployed under your control — no vendor lock-in and no platform fees.
It's scoped per project on a timeline agreed in writing before any work starts. A single focused capability ships faster than a fully connected system; we lock scope and timeline up front so there's no open-ended drift.
Want a system like this? Let's scope it.
Tell us the problem. We'll map the system and scope it with you — or give an honest no.