Quote-from-email automation for freight brokers
A quote-from-email system designed to read the RFQs that land in a broker's inbox, pull the lane, equipment, and dates, rate them against your own history and benchmarks, and draft a priced reply in minutes, so a faster broker doesn't cover the load first.
An illustrative example of a system we can build, not a client engagement, and with no measured results.
The challenge
A brokerage runs on email, and RFQs sit in an inbox while someone is on the phone covering another load. By the time a rep gets to it, a faster broker has already quoted and won the freight. Rating is done from memory and scattered spreadsheets, so pricing drifts and margin leaks.
How we'd build it
- We'd build an intake step that reads emailed RFQs and extracts lane, equipment, weight, and dates from free-text and attachments
- We'd rate each load against your own lane history, current benchmarks, and margin rules to produce a suggested price with its basis
- We'd draft a ready-to-send quote for a broker to approve or adjust, with anything unusual routed to a person instead of auto-sent
- We'd write the quote and load data back into your TMS so it acts inside the tool your team already runs, not another tab
What it's designed to deliver
- Designed to turn an emailed RFQ into a priced draft in minutes, while the load is still open to cover
- Built to rate against your real lane history rather than a rep's memory, so pricing stays consistent
- Intended to keep a broker in control, the system drafts and flags, a person sends and negotiates
- Handed over as 100% of the code on your infrastructure, your lane and rate data stays yours to compound
And like everything we build, you'd own it
What to expect
No. This is an illustrative example of a system Plenaura can build, not a delivered client engagement, and it carries no measured client results. We're a pre-launch studio building our first projects, and we won't present invented case studies as real.
Yes. Like everything we build, you own 100% of the code, models, and infrastructure, deployed under your control, no vendor lock-in and no platform fees.
It's scoped per project on a timeline agreed in writing before any work starts. A single focused capability ships faster than a fully connected system; we lock scope and timeline up front so there's no open-ended drift.
Want a system like this? Let's scope it.
Tell us the problem. We'll map the system and scope it with you, or give an honest no.